Orders, assignments, FIFO rosters, onboarding, timesheets and the monthly invoice. Each area below is in the product today; the pictures are close-ups of the screens and of the components they are built from.
The client's requirement, and everything raised to fill it.
An order captures who the client needs, how many, where and at what rates. Assignments, onboarding, timesheets, quotes and invoices sit on the order as tabs, and fulfilment shows at a glance how many roles are filled.
One person, one placement, one record that carries the lot.
Each placement is an assignment with its own dates, rates, roster and cost centre. Shifts, timesheets, leave and onboarding progress all live on it, so the history of a placement is in one place.
The swing, the travel and the gaps, before they become a problem.
Roster templates define work days, R&R, travel days, daily hours and cycle length. Shifts generate from the template, and the master roster shows every client, panel and person across the month with gaps and pending leave flagged.
Nobody reaches site without the paperwork that lets them.
Onboarding checklists are tracked per assignment, with a responsible party and due date on every item. Tickets and certifications carry expiry dates, and compliance is visible on the person's record wherever they are placed.
| Ticket | Expires | Status |
|---|---|---|
| Working at Heights | 14 Mar 2027 | Valid |
| Confined Space Entry | 2 Nov 2026 | Expiring |
| HR Truck Licence | 19 Jun 2028 | Valid |
| Site Induction · Pit 3 | 28 Sep 2026 | Expired |
| First Aid (HLTAID011) | 5 Feb 2027 | Valid |
When something happens on a client’s site, the record starts that day.
An incident is recorded against the worker and the site: what happened, where, how serious it was and the immediate action taken, with the injury detail when someone is hurt. Notifiable events carry the date the regulator was told and their reference. An investigation records the root cause, contributing factors and what was learned, and corrective actions are a checklist with owners and due dates.
Hours that can be defended when the client queries them.
Hours are captured against the shift, from sign-on and sign-off or entered by the day. Managers approve in a queue, or the client approves by email through the portal, and a correction after approval is recorded with a name and a reason.
| Day | Times | Hours | Amount |
|---|---|---|---|
| Mon 5 Oct | 06:00 to 18:00 | 11.5 | $598.00 |
| Tue 6 Oct | 06:00 to 18:00 | 11.5 | $598.00 |
| Wed 7 Oct | 06:00 to 18:00 | 11.5 | $598.00 |
| Thu 8 Oct | 06:00 to 16:30 | 10.0 | $520.00 |
The month's work, billed from what was actually approved.
Approved timesheets are grouped by client and order, ready to invoice. One click builds the invoice for the period from approved hours only, at the rates on the order.
| Item | Qty | Amount |
|---|---|---|
| Labour · Diesel Fitter (actual hours) | 7.5 | $900.00 |
| Hydraulic hose assembly | 2 | $386.40 |
| Call-out fee | 1 | $180.00 |
| Adjustment · goodwill | 1 | −$50.00 |
The month at a glance, without exporting to a spreadsheet.
A labour hire dashboard is there from the first day. Build your own reports on a canvas: drag in the fields, group and total them across every record, and add a chart. Put them on a dashboard of your own with a date filter, and have a report or the whole dashboard emailed on a schedule.
| Hours by client | Workers | Hours |
|---|---|---|
| Ironbark Minerals | 28 | 4,980 |
| Pilbara Ridge Mining | 22 | 3,860 |
| Eastfield Metals | 14 | 2,400 |
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