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BaseLeap Equipment Hire

BaseLeap Equipment Hire, in detail.

The asset register, maintenance and certificates, and a full hire desk. Each area below is in the product today; the pictures are close-ups of the screens and of the components they are built from.

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01

The register

The asset, and everything true about it, in one place.

Every machine, tool and piece of kit is one record, whether you own it or service it for a customer. Status, location, condition and next service show in the list, and photos, documents and purchase details sit on the record.

  • Equipment with categories and locations
  • Internal and customer equipment
  • Photos, documents and purchase information
  • One status vocabulary across the fleet
  • Custom fields without a developer
02

Maintenance schedules

Not one service date: every regime the asset actually carries.

An asset can carry a mechanical service, a fire-suppression check and an electrical test, each its own schedule with its own interval and service stream. Due work is raised as service orders automatically, and the next service rolls up onto the asset.

  • Many schedules on one asset
  • Intervals by date or by usage
  • Service streams own their regimes
  • Auto-scheduling into service orders
  • A maintenance calendar across the fleet
03

Service history and certificates

What was done, by whom, and the certificate that proves it.

Every service order against an asset is in its history, with the signed service report and any certificates issued on the visit. Certificates are configuration, so a new type is set up rather than built.

  • Every service order against the asset
  • Signed service reports
  • Several reports and certificates per visit
  • Asset inspections
  • Field-level change history
04

The hire desk

The same register, hired out, delivered, returned and billed.

The hire register shows what is out, who has it, when it is due back and what is due for billing. Availability is checked by the database, so a machine can never be promised twice, and returns, damage and billing cycles are part of the hire.

  • Catalogue of serialised machines, bulk stock and kits
  • Rate cards with rounding and discount rules
  • Availability that cannot double-book
  • Signed agreements, check-out and returns
  • One-off or cycle billing
05

Inventory and parts

What is on the shelf, what is on order, and what the job used.

Stock is held by location with every movement on a ledger, measured in decimals so litres and metres are exact. Purchase orders receive goods line by line, including back orders and short-closes, and reorder points raise replenishment by supplier.

  • Stock ledger with locations and movements
  • Purchase orders, receipts and back orders
  • Short close for part-shipped orders
  • Reorder points by supplier
  • Parts issued to the job from the shelf
06

Cases

When something goes wrong on an asset, it is a case, not an email.

A fault, a complaint or a damage claim is logged as a case against the asset, with the customer, the site and the job it came from, so the history of a machine includes what went wrong with it. Run field service as well and incidents are recorded and investigated too, with corrective actions tracked to completion.

  • Cases raised against the asset
  • Category and subcategory you configure
  • Priority, owner and escalation
  • Linked to the customer, site and job
  • Audit trail on every field

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